Untitled Document

Processing for Individually Filed/Export/Agency Documents

Consular Information Center:

834-4000

Schedule of Availability:

Monday-Friday, from 7:00am-4:00pm – receiving of document; releasing of documents

2:00pm-4:00om – releasing of expedite (overtime process) documents

Who May Avail of the Service:

Those who need their documents to be authenticated by the DFA.

Requirements:

REQUIREMENTS FOR AUTHENTICATION OF DOCUMENTS:

1. Birth/ Marriage/ Death Certificate or Certificate of No Marriage Record.

- Certificates must be in security paper issued by NSO or must have been certified/authenticated by NSO.
- Local Civil Registrar copy (Birth Certificate, Marriage Certificate or Marriage Contract, Death Certificate) is required if document is not readable
- Certificate of No Marriage Record is only valid for six (6) months upon date of issue from NSO

2. Transcript of Records and Diploma (Collegiate Level)

- Certification (CAV) from the Commission on Higher Education (CHED).
- Certified True Copies from the school.

3. Transcript of Records and Diploma (For State Colleges and University)

- Certification (CAV) from the School signed by the University Registrar.
- Certified true copies from the school.

4. Transcript of Records and Diploma (Vocational/ Intermediate/ Elementary Level)

- Certification (CAV) from the Department of Education (DepEd) or the Technical Education and Skills Development Authority (TESDA).
- Certified True Copies from the school.

5. Medical / AIDS Free Certificate

-Authenticated by the Department of Health (DOH) (Applicable only for use to the following countries that requested the said authentication: Spain, Palau, Libya, Oman, Cuba, Portugal, Greece and Angola. If not included, submit the same requirements stated in #9.

6. Civil Aviation Authority of the Philippines issued licenses (Formerly Air Transportation Office, ATO)

-Authenticated by CAAP.

7. Driver's Licenses

- Applicant must first secure certification from Land Transportation Office (LTO Main Branch).

8. Professional Licenses/ Board Certificates/ Board Ratings/ Certifications

- Certified True Copies must be authenticated by Professional Regulations Commission.

9. Certificate of Employment/ Trainings/ Seminars and Baptismal Certificate

- Applicant must first secure an Affidavit, stating necessary factual circumstances and attaching certificates.
- Affidavit must be notarized
- Applicant must secure Certificate of Authority for a Notarial Act signed by the Executive Judge or Vice Executive Judge from the Regional Trial Court which issued the commission of the Notary Public.

10. Other Notarized Documents

- After Document is notarized, applicant must secure Certificate of Authority for a Notarial Act signed by the Executive Judge or Vice Executive Judge from the Regional Trial Court which issued the commission of the Notary Public.

11. Court Decisions/ Resolutions/ Orders

- Applicant must present certified true copies of the decision, resolution, or order.
- Applicant must secure copy of specimen signature of the court personnel who signed the certified copies from the Office of Court Administrator (Supreme Court).

12. Immigration Records

- Certified/ Authenticated by the Bureau of Immigration.

13. DSWD Clearance

- Travel Clearances for minors directly issued by DSWD.
- Adoption decrees must be certified/authenticated by the Regional Trial Court that issued the Decision.

14. NBI Clearances

- NBI Clearances for travel abroad must be issued by the National Bureau of Investigation (Green).

15. Police Clearances

- Police Clearance signed by the Chief of Police issued by the Philippine National Police in various police stations nationwide, usually by the police precinct which has jurisdiction over the applicant's place or residence.

16. Barangay Clearances

- Clearances issued by the barangay which has jurisdiction over the applicant's place or residence and must have been authenticated by the Office of the Mayor which has jurisdiction over the barangay.

17. Export Documents

- Must be authenticated by the Philippine Chamber of Commerce (PCCI), the Department of Health (DOH) or by the Bureau of Food and Drugs (BFAD).

18. Phytosanitary Certificates

- Original of the certificate issued by the Bureau of Plant Industry or a certified true copy thereof.

19. Foreign documents

-A Philippine Embassy or Consulate General in the country from where the document originated or by the said country's Embassy or Consulate General based in the Philippines must have authenticated these documents.

Duration:

30 minutes

Location:

DFA Main Building, 2330 Roxas Blvd., Pasay City

How to Apply:

STEP	LOCATION	CLIENT	SERVICE PROVIDER	DURATION	PERSON IN-CHARGE	FEE	FORM
1	Processing waiting area (Authentication Division, Ground floor-DFA Main Bldg.)	Proceed to Information Counter	Provides the application form for initial screening of documents and explain how to fill-out the forms properly	15 mins	Information Officer	n/a	Application form for Authentication
1		Fill-out an application form	n/a	5 min	n/a	n/a
2.	Processing Window (Authentication Division, Ground floor-DFA Main Bldg.)	Present a valid ID upon submission of the documents	Checks application form if properly filed out; Checks IDs and Authorization letter; Evaluates the completeness of requirements and authenticity of the documents submitted;Verifies ocuments if there's a reasonable doubt; Issues receipt if documents are found in order	5 mins	Processor/ Evaluation Officer
3.	Cashier (Gate 3- Ground floor- DFA Main Bldg.)	Pay appropriate Authentication Fee	Accepts payment	4 mins	Cashier	Php100/document (regular process) Php200/document expedite processing)	n/a
4.	Processing Window (Authentication Division, Ground floor-DFA Main Bldg.)	Return the duplicate copy of the receipt to the Processing Windows	Accepts and attaches machine validated receipts to the application form	1 min	Processor/ Evaluation Officer	n/a	n/a
TOTAL PROCESSING TIME: 30 minutes

**Result may vary depending on the applicant's concerns and document/s

Releasing for Individually-Filed/Export/Agency Documents

Requirements:

Authentication Slip/Receipt
Valid ID for proper identification of the applicant
Letter of Authorization with valid ID for representatives

How to Apply:

STEP	LOCATION	CLIENT	SERVICE PROVIDER	DURATION	PERSON IN-CHARGE	FEE	FORM
1.	Pending and Correction Section	Submit the Authenticated document with pending case. Present proper identification/authorization.	Interviews applicant and reviews the pending document for further verification	5 mins	Assigned Supervisor/ Signing Officer	n/a	n/a
		Waits for the release of the Pending/Corrected Authenticated document at the waiting area.	Encodes Documents	20 mins	Assembly Line
			Sorts Documents, attaches red ribbon, gold seal and affixing dry seal	20 mins	Assembly Line
2.		Proceed to Releasing Window and present machine validated receipt/ Authentication slip.	Calls applicants, Stamps "Received" and date on the Receipt, and releases Authenticated Document	1 mins	Releasing Officer	n/a	n/a
TOTAL RELEASING TIME: 26 minutes

** Results may vary depending on the applicant's concerns and document/s

Releasing for PRC, LTO, CAAP, DOH, NBI documents

Requirements:

Authentication Claim Stub issued from partner Government Agency
Valid ID for proper identification of the applicant
Letter of Authorization with valid ID for representatives

How to Avail:

STEP	LOCATION	CLIENT	SERVICE PROVIDER	DURATION	PERSON IN-CHARGE	FEE	FORM
1.	Releasing Window (Authentication Division, Gate 3-Ground floor)	Submit claim stub to Releasing Officer	Accepts claim stub	10 mins	Releasing Officer	n/a	n/a
1.		Submit claim stub to Releasing Officer	Locates documents	10 mins
2.		Present proper identification/authorization to Releasing Officer	Calls applicant, Checks the ID and/or Authorization letter	15 mins
2.			Issues receipt to the applicant for payment	15 mins
3.	Cashier (Gate 3- Ground floor)	Pay appropriate fee to the Cashier	Accepts payment	4 mins	Cashier	Php100/document
4.	Releasing Window (Authentication Division, Gate 3-Ground floor)	Present machine validated receipt and submits its duplicate copy to Releasing Window	Receives applicant's receipt; Indicates O.R. no. and stamps the date into the authentication certificate; Releases authenticated document to applicant	1 min	Releasing Officer	n/a
TOTAL RELEASING TIME: 30 minutes

* Eight (8) Partner Issuing Agencies: Commission on Higher Education (CHED), Department of Education (DepEd), Technical Education Skills Development Authority (TESDA), Professional Regulations Commission (PRC), Land Transportation Office (LTO), Civil Aviation Authority of the Philippines (CAAP, formerly ATO), Department of Health (DOH) and National Bureau of Investigation (NBI).

** Results may vary depending on the applicant's concerns and document/s

Releasing for CHED, DepEd, and TESDA documents

Requirements:

Authentication Claim Stub issued from partner Government Agency
Valid ID for proper identification of the applicant
Letter of Authorization with valid ID for representatives

How to Avail:

STEP	LOCATION	CLIENT	SERVICE PROVIDER	DURATION	PERSON IN-CHARGE	FEE	FORM
1.	CHED Releasing Area (Authentication Division, Gate 3-Ground floor)	Submit claim stub to Releasing Officer	Accepts claim stub	10 mins	Releasing Officer	n/a	n/a
			Locates documents
2.		Present proper identification/authorization to Releasing Officer	Calls applicant Checks the ID and Authorization letter	2 mins
			Issues receipt to the applicant for payment
3.	Cashier (Gate 3- Ground floor)	Pay appropriate fee to the Cashier	Accepts payment	4 mins	Cashier	Php100/document
4.	CHED Releasing Area (Authentication Division, Gate 3-Ground floor)	Return to Releasing Officer and submit duplicate copy of receipt	Receives and attaches applicant's receipt	30 mins	Releasing Officer	n/a
			Encodes document		Assembly Line
			Sorts documents, attaches red ribbon, gold seal and dry seal		Assembly Line
			Evaluates documents; Signs authentication certificates	3 mins	Assigned Supervisor/ Signing Officer
5.		Proceed to Releasing Table and present machine validated receipt	Calls applicants, Stamps "Received" and date on the receipt, and Releases Authenticated document	1 min	Releasing Officer
TOTAL RELEASING TIME: 50 minutes

Office of Consular Affairs – Authentication Division

Processing for Individually Filed/Export/Agency Documents

Releasing for Individually-Filed/Export/Agency Documents

Releasing for PRC, LTO, CAAP, DOH, NBI documents

Releasing for CHED, DepEd, and TESDA documents