Authentication Procedures

Sunday, 09 August 2009 23:03 OCA-AUTHENTICATION
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Forex

1. PUBLIC/OFFICIALS DOCUMENTS

Public / Official Documents Authenticating Government Agencies
(in consecutive order)
  • Birth Certificate/Death Certificate, Marriage Contract {Local Civil Registry copy (for not readable, BC, MC, DC)}
  • Certification of Non-Marriage Record (from NSO - Valid only for six months upon issue of document)
  1. NSO
  2. DFA
  • Certificate of Muslim Tribal Affiliation*
  • Certificate of Conversion to Islam
  1. OMA
  2. Shari'a Court
  3. NSO
  4. DFA
  • Police Clearances
  1. PNP (Signed by Chief of Police issued in various police stations nationwide, usually by the police precinct which has jurisdiction over the barangay.)
  2. DFA
  • NBI Clearances
  1. NBI
  2. DFA
  • LTO Certificate
  • Driver's License
  1. LTO (Main Office, Quezon City)
  2. DFA
  • Report of Rating
  • Certificate of Registration
  • Certification of Good Standing
  • Professional License
  1. PRC
  2. DFA
  • Community Tax Certificate
  1. City Treasurer's Office
  2. DFA
  • Barangay Certification/Mayor's Certification
  • Barangay Clearances
  1. Barangay Chairman
  2. Mayor
  3. DFA
  • Voter's ID/Certificate
  1. COMELEC Manila
  2. DFA
  • Travel Clearance of a Filipino Minor without Accompanying Parents
  1. DSWD
  2. DFA
  • Alien Certificate of Registration
    Immigrant/Native-Born Residence Certificate
  1. Bureau of Immigration
  2. DFA

2. PRIVATE DOCUMENTS

1. SCHOOL RECORDS
College Diploma and Transcript of Records (Collegiate Level)
College Diploma and Transcript of Records (For State Colleges and University) (Use 1 & 3 CAV signed by the University Registrar)
Special Order
Certificate of Enrollment/Report of Grades
Certification of Graduation
  1. School
  2. CHED (depending on the region)
  3. DFA
Secondary/Elementary Diploma and
Form 137-A, Special Order
Certification of Graduation
Certificate of Enrollment/Report of Grades
  1. School
  2. DEPED (depending on the region)
  3. DFA
Diploma on Technical and Skills Development
Courses
Transcript of Records
Certificate of Enrollment/Report of Grades
Certification of Graduation
  1. School
  2. TESDA (depending on the region)
  3. DFA
2. PERSONAL RECORDS
Medical Certificate
AIDS-Free Certificate
  1. Clinic/Hospital
  2. DOH-BLR
  3. DFA
3. AFFIDAVITS
Employment Certificates
Job Description
Training Certificates
Agreement/Contract
Affidavit of Support and Guaranty
Affidavit of Parental Consent / Single Status
Affidavit of Loss
Special Power of Attorney
GOSI Forms
Doctor's Affidavit
  1. Notary Public
  2. Regional Trial Court
  3. DFA
Court Decision/Court Order/Resolution
  1. Certified true copies of the decision, resolution or order (Regional Trial Court )
  2. Certification from the Office of Court Administrator (Supreme Court)
  3. DFA

3. COMMERCIAL & EXPORT DOCUMENTS

Certificate of Origin
Commercial Invoice
Bill of Lading/Air Way Bill
Shipping Agent's Certificate
Quarantine Clearance Certificate
Weight Certification/Weight Liqht
Manufacturer's Certificate
Beneficiary Certificate Commodity Clearance
Insurance Certification		 For Certificates of Origin issued by the Bureau of Customs:
  1. Bureau of Customs
  2. DFA,  Otherwise, and for all other documents:
    a. PCCI
    b. DFA

4. FOREIGN DOCUMENTS

Foreign Documents
  1. Philippine Embassy/Consulate in the country from where the document originated or by the said country's Embassy or Consulate General based in the Philippines.
  2. DFA


 

ADVISORY

 

Disposal of Unclaimed  Documents after three(3) months from Date of Release.

The Public is advised that, all unclaimed DFA Authentication Certificates will be disposed of three(3) months from the scheduled date of release.

NOTICE

 

All applications should be made in person by the applicant except under certain circumstances  (e.g. documents filed by his/her immediate kin.

Applications not paid within 24 hours shall be disposed of.

WARNING!

  Any spurious , fake or tampered documents submitted for authentication are subject to outright seizure upon proper determination by the DFA Authentication Officer. holder of said documents, as well as fixers are liable to prosecution.