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A. BACKGROUND
The ASEAN Charter establishes that the ASEAN Secretariat (ASEC) shall have four
Deputy Secretaries-General (DSGs):
1. Two DSGs will be politically appointed and serve a non-renewable term of
three years.
2. Two DSGs will be openly recruited, and will be appointed for a term of three
years, which can be renewed for a further three years.
3. The DSGs shall be accountable to the Secretary-General (SG) in carrying out
their functions and shall be accorded the rank and status of Deputy Ministers.
4. The DSGs shall be of different nationalities from the SG and shall come from
four different ASEAN Member States.
ASEC currently has two politically-appointed DSGs. Accordinly, ASEC must now
openly recruit two additional DSGs with the following titles based on the
decision of SG:
• DSG, ASEAN Economic Community (AEC) Department; and
• DSG, Administration and Special Affairs Department
B. QUALIFICATION
• Terms of Reference (TOR) for DSG, (AEC) Department and DSG, Administration and
Special Affairs Department are provided at Annex 1.
• The age limit for each DSG incumbents will be at below 55 years old; the
preference will be for age of 50 years and below.
• DSG, Administration and Special Affairs Department
C. SELECTION PROCESS
The principal considerations in the appointment of the two additional DSGs shall
be the highest standards of proficiency and integrity, as determined through an
open and transparent recruitment process.
The proposed selection process comprises three stages:
1. Advertising
a. Advertisement shall be placed in several leading English newspapers or
publications widely circulated in all 10 ASEAN Member States, on the ASEC
website, and in other English print media, e.g. Newsweek or The Economist.
b. The salary of the openly recruited DSGs will reflect the most recent salary
scale of DSG based on the salary review exercise.
2. Short-listing
a. A Committee will be established for selection process and shortlisting of
each openly recruited DSG, consisting of the two (2) current political appointee
DSGs and representatives of all ASEAN Member States.
b. The Personnel and Training Unit (PTU) shall compile all the applications
received. The applications shall be compiled or filed according to ASEAN Member
States to facilitate references.
c. The Chief of PTU shall then submit the applications to the Committee for
review and further recommend a list of candidates for SG’s consideration.
3. Interviews
a. For the selection process of both openly recruited DSGs, the panel for
interview shall consist of the Secretary-General of ASEAN as the Chair and
representatives of all ASEAN Member States.
b. In addition, a written test will be conducted for each short-listed candidate
to assess their writing and analytical skills on topics related to ASEAN and the
relevant post.
c. After the interview, the Secretary General shall submit a recommendation of
the most suitable candidate to the ASEAN Foreign Ministers for approval (In the
absence of ASEAN Coordinating Council in 2008, SG will submit his recommendation
to ASC).
4. Timeline
a. In accordance with the Report of EPG, the two (2) openly recruited DSGs are
expected to take office by November 2008.
b. Detailed timeframe plan is provided in Annex 2. END
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